Financial administration


We provide you with a service that we know is invaluable, but we don’t think this should come at an astronomic cost. Understanding that all buildings are different and that requirements change is key to our management – we create a bespoke solution each time and our fees relate to the service that you require.

We believe that fees for estate management should be totally transparent. In accordance with ARMA’s guidance, we charge a fixed fee per apartment or house per year depending on the amount of work involved in managing your property. We do not charge commission on any supplier or contractor invoices.


Our fees are index linked and do not increase dramatically from one year to the next. In fact the only items that we would typically charge for outside the basic block management fee are for fees associated with sale or transfer of individual units, which would be charged to the vendor of the property rather than your management company.



Bank Accounts


We operate an individual account policy for each and every individual client, with unaudited or audited accounts produced by a team of independent accountants, thus ensuring financial transparency and accurate service charge forecasting.


For smaller companies with 10 or less units, we provide a Virtual Management Account (VAM) to minimise the financial  burden placed on the company. This account is covered under our CMP scheme.

Key services:


  • Annual preparation of Service Charge Budgets.

  • Debt Collection through small claims or solicitor initiation.

  • File Accounts and Annual returns to Companies House

  • Financial reporting to Directors and shareholders

  • Liaise with client’s Auditors in relation to the Annual Accounts

  • Approval and Payment of Creditors Invoices

  • Payment of Wages / Dealing with PAYE where applicable



At Gordon Estates, we have the specialist knowledge to aid companies that have been struck off, dissolved or facing a winding up petition.

Unfortunately over the past number of years, management companies have often been dissolved due to developers being placed into administration or liquidated. Often this results in development schemes without an active ‘management company’ preventing sales or mortgages being obtained.

At Gordon Estates,  we will have the expertise to guide shareholders through the restoration process.

Please contact us on for further information.

Making Payment


Payment for Service Charge, Ground Rent and Administration fees can be made by:-


Cheque – Please write your Gordon Estates Reference Number on the back of any cheque and post to Gordon Estates Management Ltd.


Internet Bank Transfer -You can use your bank or building society services to pay by internet, telephone banking or by BACS.

For those clients with dedicated accounts, please ensure you use the correct bank details before processing. If you are unsure of the account details, please contact us on 028 9590 2737 or email

Please quote your Gordon Estates Reference Number on all payments.


Standing Order – Please see your invoice to see how to make payment by Monthly Standing Order.


Debit & Credit Card – We accept Credit and Debit Card payments over the telephone. 


Please call 028 9590 2737 to arrange payment.